Set up recurring
(sessions, , habit reminders, ) and day themes that repeat automatically. Schedule things once and let them repeat with flexible rules and options for handling missed items.
What Schedulers Do
Schedulers let you set up recurring items that repeat automatically. They work with your themes, time blocks, and can handle complex patterns like skipping holidays or scheduling based on when you last completed something.
- •Works with themes, blocks, and custom rules
- •Skip holidays, busy days, or specific conditions
- •Schedule based on completion (like 'X days after last time')
- •Works with , objectives, themes, and standalone planner items
How Schedulers Work
Here's how schedulers work and what you can do with them:
Next Instance Date & States
Each
has a 'Next instance date' that can be a fixed date or something dynamic like 'next Work theme day', 'next day with Morning block', or 'X days after last completion'. From there, it uses your repeat rules to figure out all future instances. Active schedulers create items automatically; inactive ones pause but keep your existing items.
Anticipated vs Saved Items
Future scheduled items show up as 'anticipated' - they're previews that aren't final yet. Once you edit an anticipated item, it becomes 'saved' and won't change if you adjust the
later. This way you can tweak individual instances while keeping the overall pattern.
Advanced Repeat Rules & Patterns
Beyond basic patterns (daily, weekly, monthly), you can get more specific: schedule only on days with certain themes or blocks, skip holidays or busy days, or use patterns like 'X days after last completion'. Mix and match rules to get exactly what you need - like scheduling on work days except when there's a Holiday theme, or only on days with a Morning block.
Overdue Handling Policies
Choose what happens when you miss an item: auto-complete it, reschedule it to today, or handle it manually. Pick different policies for different situations to keep things organized without losing what matters.
Advanced Scheduling Features
Item Template Customization
Edit the template for scheduled items: timing, duration,
, colors, and more. Changes can apply to future items while preserving existing ones.
Schedule View
View past and future scheduled items in the
section when scheduler is active. See the complete timeline of created instances to verify your schedule patterns.
Multi- Workflows
Objectives and
can have multiple schedulers working together - different item types, different schedules, coordinated automation.Creating & Accessing Schedulers
You can create and manage schedulers in several ways:
From Day Themes
Side Panel → Day Themes → Open Theme → Schedulers Section
Set up automatic theme scheduling for work days, weekends, holidays with custom time blocks and repeat rules.
Example: with Multiple Schedulers
Here's how you can use multiple schedulers together for a single
:"Product Launch" with 3 Schedulers
Daily Standup
Weekdays • 9AM • 15min
Quick
for daily progress check-ins with timer tracking. Review yesterday's work and plan today's priorities.This gives you daily standups, bi-weekly sprints, and weekly reviews - all repeating automatically from a single task.
System-Wide Integration
Objective Integration
Objectives can have multiple schedulers for different item types.
for focused work time and reminders for regular check-ins and reviews.
External Integration
External calendars (Google, Apple) appear as special schedulers. Import events as
or reminders with custom organization and priority settings.