&
Manage your
and with a system designed for real work. Break down into 5 levels of subtasks, track progress with KPIs, set up multiple schedulers, and see everything together. This isn't a simple to-do list - it's built for complex projects and long-term goals.When NOT to Use
New users often use
for simple , but that's not what they're for. If your is simple and one-off, just use or instead.Objective Architecture
Here's how we distinguish between different objective types and structures:
Task vs
are active work you do in the short term. are background aspirations you work toward over time.
Subtask Hierarchy
You can nest subtasks up to 5 levels deep. Sections can hold other sections and subtasks. Individual subtasks sit at the bottom - they can't contain anything else.
KPI System
Track what matters with custom metrics
Objectives
Things you're actively working on and need to complete. Usually shorter term.
- •Active work items
- •Shorter time spans
- •Clear completion points
- •Direct action required
Advanced Features
KPI Tracking
Set custom Key Performance Indicators for
. Available KPIs: subtasks completion, time spent, checklist, completion, tracker value, and entry count.
Own View
Each
has its own view showing scheduled and , plus access to schedulers for recurring planner items.
System
Capture the current state of
including subtasks completion, KPIs, time spent, and items. Automatically taken for recurring .
Multiple Schedulers
Attach multiple schedulers to single
. Each can create different types of planner items with their own repeat rules.
Recurring Objectives
Create recurring
or with automatic and subtasks/KPI resets. use flexible ranges, use fixed weekly/monthly/yearly patterns.
5-Stage Workflow
progress through five stages: Idea → To-Do → Active → Pending → Finalized. can be converted to or at any stage.
Integration Ecosystem
work with all three Journal it! pillars to help you manage and :
Integration
Critical:
DON'T automatically appear on your . You must create planner items ( or ) for each to schedule actual work time.- •Drag subtasks directly from to time blocks on
- •Set multiple schedulers per for different recurring patterns
- •Access from bottom section for quick
-Taking Integration
Each
can have private ( or ), pin existing external for reference, and add attachments. Great for keeping all your details together.- •Create multiple private within each
- •Pin existing external to for reference
- •Add journaling to
Journaling Integration
When you complete
, they automatically appear in your , creating a visual history of your achievements. Both and their have fields for your reflections.- •Completed show in
- •Progress document journey
- • sections for reflection
System Organization
are that can belong to parent ( , , , , , ). can have as children.
- •Assign to (Work, Health, Personal)
- •Link to and as parents
- • can contain for hierarchical structure
⚠️ Critical Understanding
Objectives ≠ Simple To-Do Lists
Journal it!'s
are and structures with subtask hierarchies, KPIs, schedulers, and integration. They're designed for complex work, not simple task lists.
Manual Integration Required
Unlike simple task apps,
don't automatically block time on your . You need to create or to schedule work on your .Your First : Plan a Birthday Party
Let's create your first
with a realistic example that shows why are the right tool.🤔 Why Not Just Use ?
"Plan birthday party" involves multiple coordinated
: booking venue, sending invites, ordering cake, buying decorations, activities. A single can't manage this complexity.This is exactly what
are designed for - multi-step coordination with deadlines, dependencies, and progress tracking.📋 Step-by-Step Walkthrough
Organize with subtask sections:
📋 Venue & Logistics
- •Research venue options
- •Book chosen venue
- •Confirm venue details
📋 Guest Management
- •Create guest list
- •Send invitations
- •Track RSVPs
📋 Party Supplies
- •Order cake
- •Buy decorations
- •Create playlist
Schedule work time with drag & drop:
Go to
Day view → Drag "Research venue options" subtask directly to Saturday 2pm Fun block. Since the objective's default is "Fun", it automatically lands in the right time block. You can also drag entire subtask sections to schedule all subtasks within them.Set up progress tracking with KPIs:
Add a "Subtasks completion" KPI to track your progress. This automatically shows "7 of 9
completed (78%)" as you check off subtasks. Much more motivating than a basic checklist!Work and track progress naturally:
Complete your
. Check off subtasks as you finish them - watch the KPI percentage increase automatically. Use the private to track venue options and decisions.